Privacy Policy

Last Updated: 08 January 2026 

Holgate Nannies ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. By using our services, applying for a position, or interacting with us, you agree to the terms of this Privacy Policy. 

Information We Collect 

We may collect, store, and process a variety of personal data about you in connection with the services we provide. This includes, but is not limited to, information such as your identity details, contact information, professional background, job application data, financial details, communications with us, and any other information relevant to the recruitment process. We may also process sensitive personal data, such as health information or data related to children, where applicable and with your consent. The specific types of data we process may vary depending on the nature of our relationship with you and the services we are providing. We ensure that all personal data is processed in accordance with applicable data protection laws, including the GDPR. 

Processing of Children’s Data 

At Holgate Nannies, we are committed to safeguarding the privacy of children and their families. As part of our recruitment services, we may process personal data related to children, typically provided by parents or guardians in the context of nanny placements. This section outlines how we process children’s data in accordance with the General Data Protection Regulation (GDPR). 

a. Data We Collect 

We collect personal data about children from parents or guardians in the course of our nanny recruitment and placement services. The types of children’s data we may collect include, but is not limited to: 

• Identification Information: Child’s name, age, and other identifying details. ● Health and Safety Information: Any medical conditions, allergies, or special needs relevant to the child’s care. 
• Care Requirements: Information related to the child’s care needs, such as dietary preferences, routines, and other specific instructions for the nanny. 

b. Parental or Guardian Consent 

We rely on the consent of the parent or guardian to process the child’s personal data. By submitting your child’s data, you confirm that you are the parent or legal guardian and that you consent to us processing this data for the purpose of matching your child with a suitable

nanny. You can withdraw your consent at any time by contacting us at info@holgatenannies.com. 

c. How We Use the Data 

We use children’s personal data to: 

• Match families with appropriate nannies based on the care requirements and needs provided by the parent or guardian. 
• Ensure the safety and well-being of the child by providing nannies with relevant health, dietary, or special care instructions. 
• Comply with legal obligations related to childcare and employment. 

We will not use children’s data for marketing purposes or any other non-essential purposes without prior consent from the parent or guardian. 

d. Parents’ Rights 

As a parent or guardian, you have the following rights regarding your child’s personal data: 

• Right to Access: You can request access to the personal data we hold about your child. 
• Right to Rectification: You can ask us to correct any inaccuracies in your child’s data. 
• Right to Erasure: You can request the deletion of your child’s data, for example, if the data is no longer necessary or if you withdraw consent. 
• Right to Restrict Processing: You may ask us to limit how we process your child’s data. 
• Right to Data Portability: You can request a copy of your child’s data in a structured, commonly used format. 

To exercise any of these rights, please contact us at info@holgatenannies.com.

e. Data Retention 

We retain children’s personal data only for as long as necessary to fulfill the purposes for which it was collected, after which we securely delete or anonymize the data. If a nanny placement ends or is no longer required, we will retain the data in accordance with our retention policy, typically no longer than necessary for employment or childcare purposes. 

f. Security of Children’s Data 

We take appropriate technical and organizational measures to protect children’s data from unauthorized access, loss, or misuse. However, no method of data transmission or storage is completely secure, and we cannot guarantee the absolute security of your child’s data. 

g. Changes to This Section

We may update this section from time to time to reflect changes in our services or data protection practices. If we make significant changes, we will notify parents or guardians as required by law. 

How We Use Your Data 

We may use your personal data for the following purposes: 

• Recruitment and Hiring: To assess your qualifications for the job you applied for, conduct interviews, background checks, and recruitment assessments. ● Communication: To contact you about job opportunities, updates regarding your application, or respond to inquiries. 
• Legal and Regulatory Compliance: To comply with legal obligations (e.g., labor laws, tax regulations) and to protect against legal claims. 
• Marketing: To send you relevant job opportunities or updates (only if you have consented, and in this circumstance you can also opt-out at any time by emailing us at info@holgatenannies.com). 
• Improvement of Services: To improve our recruitment processes, website functionality, and overall service offerings. 

Legal Basis for Processing 

Under GDPR, we are required to have a valid legal basis for processing personal data. The legal bases for processing your personal data include: 

• Consent: When you voluntarily provide your data (e.g., for job applications or marketing communications). 
• Contractual Necessity: For processing your data to assess and fulfill a potential employment contract. 
• Legal Obligation: When processing is required for compliance with legal obligations (e.g., tax, labor laws). 
• Legitimate Interests: To ensure the smooth operation of our recruitment processes and maintain the quality of our services. 

How We Protect Your Data 

We use technical, organizational, and administrative security measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, please note that no method of electronic transmission or storage is entirely secure, and we cannot guarantee 100% security. 

Data Retention 

"We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy. The retention period may vary depending on the type of data and the legal requirements. For example, we may retain candidate data for up to 6 years after our

last interaction, and client data for up to 6 years for legal and tax purposes. If you wish to request deletion of your data earlier, you can contact us at any time." 

Your Rights 

As a data subject under GDPR, you have the following rights: 

• Right to Access: You can request access to the personal data we hold about you. ● Right to Rectification: You can request corrections to any inaccurate or incomplete data. 
• Right to Erasure (Right to be Forgotten): You can request the deletion of your data, under certain conditions. 
• Right to Restrict Processing: You can request that we limit the processing of your data, under certain circumstances. 
• Right to Object: You can object to our processing of your personal data, based on legitimate interests. 
• Right to Data Portability: You can request a copy of your personal data in a structured, commonly used, and machine-readable format. 

If you wish to exercise any of these rights, please contact us at info@holgatenannies.com.

Sharing Your Data 

We will not sell or rent your personal data to third parties. However, we may share your personal data with the following entities for the purposes outlined in this policy: 

• Third-Party Service Providers: Such as background check agencies, and technology service providers. 
• Legal Authorities: When required by law or necessary to protect our rights, comply with a legal obligation, or respond to a legal process. 
• Affiliates and Subsidiaries: If applicable, we may share your data with affiliated companies or subsidiaries for recruitment purposes. 

International Data Transfers 

We may transfer your personal data to countries outside the European Economic Area (EEA) for the purposes described in this Privacy Policy. If we do so, we will ensure that appropriate safeguards are in place to protect your data, such as using Standard Contractual Clauses (SCCs) or ensuring that the recipient country provides an adequate level of data protection. 

Cookies and Tracking Technologies 

We use cookies and similar technologies to improve your experience on our website. You can control cookie settings in your browser, and you have the option to opt-out of non-essential cookies. For more details, please refer to our Cookies Policy.

Changes to This Privacy Policy 

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. Any updates will be posted on this page, and the “Last Updated” date will be revised. Please check this page regularly to stay informed about how we protect your data. 

Contact Information 

If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us at: 

Holgate Nannies 

Email: info@holgatenannies.com 

Phone: +31683799608 

For any unresolved issues or complaints, you have the right to lodge a complaint with a supervisory authority, such as the Information Commissioner’s Office (ICO) in the UK or your local data protection authority.